RFQ tracking · Supplier comparison · Purchase orders

Procurement & RFQ Management Software for IT Trading Teams

Meet ProcurementPro by Dreamtree: end-to-end procurement management for IT hardware and equipment trading businesses. Capture client RFQs, compare supplier quotes, award items, create purchase orders, track quality checks and deliveries, and connect accounting with Zoho Books.

Book a walkthrough Explore the workflow

Bring one real RFQ. See the whole journey.

  • Clear vendor comparisons
  • Line-by-line tracking
  • Visible next actions
Works with ChatGPT via plugins
One connected recordRFQ, quotes, orders and delivery
Each item moves independentlyKeep ready items moving
A clear next stepKnow what to follow up next

What is ProcurementPro?

One procurement workspace, from client enquiry to delivered order.

ProcurementPro is procurement, RFQ and vendor quotation management software by Dreamtree for IT hardware and equipment trading teams.

When a client requests laptops, printers, network devices or other equipment, sourcing often runs across spreadsheets, emails and supplier chats. ProcurementPro keeps each line item tied to its original client request, supplier bids, selected vendor, order documents and delivery status.

It is designed for businesses that buy from vendors to fulfil customer orders, not as a consumer shopping app or an online supplier marketplace.

See ProcurementPro with your RFQ

What your team can manage

  • Client RFQs and item-by-item progress
  • Supplier enquiries and quotation comparisons
  • Vendor selection and award decisions
  • Customer quotations and purchase orders
  • Goods receipt notes, QC and dispatch
  • Invoices, returns and replacements
  • Zoho Books and permission-based ChatGPT access

All sample dashboards and vendor values on this page are demonstration data.

RFQ management software

Track every client RFQ, vendor response and next action.

RFQ management software should tell a procurement team exactly which items have received supplier quotations, which are waiting for pricing, which are ordered and what needs attention next. ProcurementPro gives each client RFQ line its own status and related transactions, so one delayed item does not hide the progress of the others.

  1. 01

    Capture client requirements

    Keep requested products, quantities and client details together under the original request for quotation.

  2. 02

    Request supplier prices

    Send vendor RFQs by email or PDF and record the responses against the correct item.

  3. 03

    Know what is pending

    Follow individual line statuses and next actions, from sourcing and approval through dispatch.

Why this matters: your team can open an RFQ and see the exact next action for every item, from supplier follow-up to delivery, without rebuilding updates from separate email threads.

Know what's stuck. Know what to do next.

The details your trading team needs, without chasing spreadsheets and email threads.

Compare suppliers

Choose with the full picture.

Compare cost, delivery time and terms for each item.

Sample comparison
VendorPriceLead timeWarranty
TechSource India₹ 52,0007 days3 years
Global IT Supplies₹ 54,50010 days3 years
NextGen Systems₹ 49,80014 days1 year

Keep every line moving.

A pending quote doesn't hold up items that are ready to dispatch.

  • Dell Latitude laptopsRFQ Sent
  • HP LaserJet printersQC
  • Cisco network switchesPO Issued
  • UPS unitsReady Dispatch

Close the loop after delivery.

Returns and replacements stay linked to the original item.

DeliveredReturn (RMA)Replacement

Supplier quotation comparison software

Compare vendor quotations by price, lead time and commercial terms.

The cheapest quote is not always the best fit when delivery deadlines and warranty conditions matter. ProcurementPro lets teams record multiple vendor responses for an RFQ line and review their prices, delivery estimates and terms side by side before awarding it to a supplier.

Awarded items move into the client quotation workflow, keeping the supplier decision connected to the customer-facing offer.

View the sample vendor comparison

From quotation to award

  1. 1Request quotations from relevant vendors.
  2. 2Record price, promised delivery and terms for each response.
  3. 3Review alternatives line by line.
  4. 4Award each item to a selected vendor.
  5. 5Prepare the client quotation for review and approval.

Supplier rates shown in the demo are illustrative, not live market offers.

Purchase order & procurement tracking

Manage purchase orders, receiving, inspection and dispatch.

A procurement workflow does not end when a vendor is selected. ProcurementPro carries the item record through purchasing and fulfilment, with the status and next action visible to the team.

Purchase order management

Issue purchase orders for awarded items and follow fulfilment progress against the relevant client requirement.

Goods receipt & quality checks

Record received goods and quality control inspections to track whether products are ready for delivery.

Dispatch and delivery tracking

Keep dispatch details, including carrier and airway bill information, with the item's delivery record.

Returns and replacements

Keep return merchandise authorisation (RMA) and replacement activity linked to the original item.

Client quotations and invoicing

Prepare sales documents and keep them connected with procurement and order status.

Items with different timelines

See ready-to-ship products alongside items still awaiting supplier responses, inspection or dispatch.

Procurement software integrations

Connect the procurement workflow with Zoho Books and ChatGPT.

ProcurementPro integrates with Zoho Books for quotations, invoices, contacts and items, so sourcing and accounting records stay in step.

The ProcurementPro ChatGPT plugin helps permitted users check RFQs, review item statuses and prepare draft quotations. An administrator enables it for the company, it acts with each user's own permissions, and drafts should be reviewed before use.

See integrations in a walkthrough

Zoho Books accounting integration

Push quotations and invoices and sync contacts and items, as supported by the configured connection.

ChatGPT procurement assistant

Explore open RFQs and statuses with the connected user's authorised access; draft output still needs human review.

ChatGPT integration

Your procurement workspace.
Now in ChatGPT.

Connect the ProcurementPro plugin to ask about RFQs, check item statuses, and prepare draft quotations for review.

See it in a walkthrough

Uses your connected account's permissions.

ChatGPT + ProcurementProExample conversation · Sample data
Show my open RFQs and items that need attention.
Apex Hospital · IT refresh
2 items need attention
Dell Latitude laptopsRFQ Sent
HP LaserJet printersQC
View RFQ details

Who ProcurementPro is for

Built for teams buying equipment to fulfil client orders.

ProcurementPro fits organisations where sourcing, procurement, sales coordination and delivery teams need a common view of what has been quoted, ordered, received and shipped.

IT hardware distributors

Manage quotations and orders across laptops, desktops, printers, servers, accessories and related equipment.

Computer and network equipment traders

Review multiple vendor bids, product availability and lead times for client procurement requirements.

System integrators and project suppliers

Track line-by-line fulfilment when a single client RFQ contains products sourced from different vendors.

Equipment procurement teams

Keep supplier responses, approvals, receiving, inspections and dispatch records connected.

Multi-branch trading businesses

Organise operations across branches with role-based access and company-level controls.

Operations and customer service teams

Answer customer status questions and spot delayed items without rebuilding progress from email threads.

How it works

One RFQ. A clear path from enquiry to delivery.

  1. 01

    Sourcing & RFQ

    Capture items and invite vendors

  2. 02

    Quotes & Award

    Compare bids and award each line

  3. 03

    Client Quotation

    Send the quote and record approved lines

  4. 04

    Orders & QC

    Issue POs, receive and inspect

  5. 05

    Invoice & Delivery

    Invoice, dispatch and track delivery

Every line item has its own status and next action.

Fits the way your team already works.

  • EmailSend vendor RFQs and keep sourcing connected
  • Zoho BooksSync quotations, invoices, contacts and items
  • ChatGPT pluginQuery RFQs and item statuses in chat

Built for companies and branches.

  • Separate company dataEach company's data lives in its own database.
  • Role-based permissionsPermissions for each role and user, down to the action.
  • Activity audit trailSee who changed what, and when.

Data controls & product accountability

Understand how business data and permissions are handled.

ProcurementPro uses a separate database for each company, supports multiple branches, applies role-based permissions and keeps an audit trail of sign-ins and changes.

The ChatGPT integration is enabled by an administrator and works within the connected account's permitted access. These are product capabilities, not an independent security certification.

Before adopting the software, ask us about backups, retention, data residency, access reviews, integrations, contract terms and support arrangements relevant to your organisation.

Product transparency

Product
ProcurementPro
Developer
Dreamtree
Primary use
B2B IT and equipment trading procurement
Deployment
Web application
Pricing
By quotation, based on your business needs
Sales contact
dreamtree.org@gmail.com

Ask us for a guided product demonstration and written details of the security, support and commercial terms that matter to your business.

Buying guide

How to choose procurement software for an IT trading business

A useful procurement platform should match the way your company turns customer requirements into vendor orders and deliveries. Evaluate it with a real RFQ instead of relying only on a feature checklist.

  • Can each RFQ line be tracked separately?
  • Can vendor quotes be compared by more than price?
  • Can sales, procurement and dispatch see the same status?
  • Does it support your accounting and approval workflow?
  • Can you verify permissions and retrieve an audit trail?
  • Can the vendor explain pricing, onboarding and support?

Example: one RFQ, four different next actions

  • 20 laptopsWaiting for vendor quotation
  • 6 printersQuality inspection pending
  • 8 switchesPurchase order issued
  • 10 UPS unitsReady for dispatch

Illustrative workflow example, not a customer case study or claimed performance result.

Buyer questions answered

Frequently asked questions about procurement & RFQ management software

Answers for teams evaluating supplier quotation comparison, purchase order tracking, integrations and ProcurementPro.

What is ProcurementPro?

ProcurementPro is procurement and RFQ management software developed by Dreamtree for IT hardware and equipment trading teams. It connects client enquiries, supplier quotations, vendor selection, purchase orders, goods receipt, inspections, invoicing and dispatch.

Who should use procurement management software like ProcurementPro?

It is intended for IT equipment distributors, computer and hardware traders, system integrators, sourcing teams and other businesses buying equipment from suppliers to fulfil client orders.

What is RFQ management software?

RFQ management software helps teams capture requests for quotation, invite supplier responses, compare prices and terms, and track decisions and follow-ups. ProcurementPro connects this process to purchasing and delivery.

Can ProcurementPro track each line item separately?

Yes. Each product line in a client RFQ can move through its own status and next action. Items ready for delivery can be identified even when other lines are still waiting for vendor quotations or checks.

Can I compare quotations from multiple vendors?

Yes. ProcurementPro records vendor prices, lead times and relevant terms for the same RFQ line in a side-by-side comparison so your team can make an informed award decision.

Is ProcurementPro vendor management software?

It provides vendor-related RFQs, quotation records, selection and purchase order workflows. It is most directly positioned as procurement and supplier quotation management software for IT and equipment trading operations.

Can I prepare client quotations after comparing suppliers?

Yes. The software supports awarding lines to selected vendors and preparing a client quotation based on the sourcing workflow. Review commercial details before sending a quotation.

Does ProcurementPro support purchase orders?

Yes. The platform supports purchase order workflows for awarded items, with related receipt, inspection, invoicing and dispatch records.

Can I track goods receipt and quality inspection?

Yes. ProcurementPro includes goods receipt notes and QC inspection records, helping teams distinguish received, inspected and ready-to-dispatch items.

Does the system track delivery and dispatch?

Yes. Dispatch records can include carrier and airway bill details, keeping fulfilment information associated with the original line item.

Can it manage returns and product replacements?

Yes. ProcurementPro includes return merchandise authorisation and replacement workflows linked to original delivered items.

Does ProcurementPro integrate with Zoho Books?

Yes. The integration pushes quotations and invoices to Zoho Books and syncs contacts and items between the two systems. Confirm the exact mapping and configuration for your organisation during onboarding.

Can ChatGPT work with ProcurementPro?

The product offers a ChatGPT plugin that can check RFQs, review item statuses and prepare draft quotations when enabled by a company administrator. Actions follow the connected user's permissions and drafts should be reviewed.

Is ProcurementPro suitable for small procurement teams?

It can suit small or growing trading teams that handle repeat client RFQs, multiple vendor bids and deliveries. The right fit depends on workflow complexity, users, integrations and pricing.

Can multiple branches work in the same system?

Yes. ProcurementPro includes multi-branch operations and role-based access within a company.

Is company data kept separate?

Yes. Each company's data is kept in its own database. Ask the team for the security, backup and retention details required by your organisation.

How are employee permissions managed?

ProcurementPro includes role-based permissions and an audit trail of sign-ins and changes. The specific role configuration should be demonstrated against your team structure.

How much does ProcurementPro cost?

Pricing is provided by quotation. Contact Dreamtree or book a walkthrough to discuss your company size, required users, branches, integrations and onboarding requirements.

Is ProcurementPro an ERP or accounting system?

It is a procurement and order-fulfilment management tool for trading teams. It connects to Zoho Books for supported accounting records but should not be described as a replacement for every ERP or accounting capability.

How does ProcurementPro differ from a spreadsheet?

A spreadsheet can list RFQs, but ProcurementPro links per-item status, supplier comparisons, purchase orders, goods receipt, QC, dispatch and follow-up actions within one structured workflow.

How do we get started with ProcurementPro?

Book a product walkthrough and bring a real client RFQ. The team can demonstrate supplier sourcing, quote comparison, order fulfilment and relevant integrations before discussing onboarding.

See it with your own workflow

Bring your next RFQ.
Leave with a clearer process.

Walk through sourcing, quotes, orders and delivery with your team's real use case.

A focused product walkthrough for your business.

We'll contact you to arrange a demo.